Competition terms and conditions

This page provides the full terms and conditions of entry for City of Swan run competitions. 

Schedule to Terms and Conditions of entry

Competition name: 2025 Community Calendar ‘Get Amongst It’ photography competition

Eligibility: Anyone can enter the 2025 Community Calendar ‘Get Amongst It’ photography competition.

Competition: 5pm AWST June 24, 2024 to 5pm AWST September 29, 2024

Website address: www.swan.wa.gov.au

Promoter: City of Swan ABN 21086180442 2 Midland Square, Midland Western Australia 6056.

Details of win: Feature in the City of Swan 2025 Community Calendar. Each winner will also receive a $200 gift card.

Total number of winners:  The 12 best entries will feature in the City of Swan’s 2025 Community Calendar.

Method of entry: To enter, the entrant must take a photo within the City of Swan, then complete and submit the entry form listed on the City of Swan website, along with the photo, during the 2025 Community Calendar photo competition, running from 5pm AWST June 24, 2024 to 5pm AWST September 29, 2024

Maximum number of entries: There is no limit to the number of entries that may be submitted.

Selecting the winners: A panel from City of Swan will shortlist 36 entries and then the 36 entries will go out to a community vote to select the 12 best entries that will feature in the City of Swan’s 2025 Community Calendar. 

Notification of winners: Competition winners will be notified via email, no later than December 1, 2024, with confirmation that the photo will feature in the City of Swan’s 2025 Community Calendar.

Terms and Conditions of entry

  1. Information on how to enter and winner details form part of these terms and conditions (Terms). The Terms must be read in conjunction with the Schedule. The Schedule defines the terminology used in these Terms. Where there is any inconsistency between these Terms and the Schedule, the Schedule prevails. Participation in this Competition is deemed acceptance of these Terms.
  2. Entrants using images containing people, including children, must provide a model release form for each person to be eligible. The model release form(s) must be provided in order to have images used for the purpose of the competition and subsequently by the City of Swan. Model release forms for children must be signed by a parent or guardian. Model release forms are to be submitted for each entry.
  3. Entry is open to anyone who satisfy the Method of entry.
  4. The Competition will be conducted during the Competition period.
  5. Competition winners are specified in the Details of Win section of the Schedule.
  6. The entrants must follow the Method of entry during the Competition period to enter the Competition. Failure to do so will result in an invalid entry. The Promoter will not advise an Entrant if their entry is deemed invalid.
  7. The time of entry will be deemed to be the time the entry is received by the Promoter.
  8. Entrants may submit up to the Maximum number of entries (if applicable).
  9. The Promoter accepts no responsibility for any late, lost, delayed, incomplete, incorrectly submitted, corrupted, illegible or misdirected entries, claims or correspondence whether due to omission, error, alteration, tampering, deletion, theft, destruction, disruption to any communication network or medium, or otherwise including those entries not received by the Promoter for any reason. The Promoter is not liable for any consequences of user error including (without limitation) costs incurred. No correspondence will be entered into.
  10. The Winner(s) will be awarded to the valid entrant(s) selected in accordance with the Selecting the Winners details.
  11. The Competition Winner(s) will be notified in accordance with the Notification of Winners section of the Schedule.
  12. The Promoter takes no responsibility where it is unable to contact Competition Winners who have not provided correct or complete contact details. If an entrant’s contact details change during the Competition Period, it is the entrant's responsibility to notify the Promoter. A request to modify any entry information should be directed to Promoter.
  13. Without limiting any of the foregoing, in no circumstances will an entrant or the Promoter have any liability to the other for any loss or damage suffered which is indirect or consequential in nature, including without limitation any loss of profit, loss of reputation, loss of goodwill, or loss of business opportunity.
  14. In the case of the intervention of any outside act, agent or event which prevents or significantly hinders the Promoter’s ability (or that of a third party involved with the Competition) to proceed with the Competition on the dates and in the manner described in these Terms of entry, including but not limited to vandalism, natural disasters, acts of God, civil unrest, strike, war, act of terrorism, the Promoter’s obligations in respect of the Competition will be suspended for the duration of the event and, in addition, the Promoter may in its absolute discretion cancel the promotion and recommence it from the start on the same conditions, subject to approval of the relevant authorities.
  15. All entries become the property of the Promoter. As a condition of entering into this Competition, entrants agree to assign all their rights in and to their entry and any related content to the Promoter, including any copyright or other intellectual property rights in the entry and related content. Without limiting this, the Promoter may use entry content for any and all purposes including commercial purposes. You warrant that entry content is original, lawful and not misleading and that the Promoter’s use of such content will not infringe the rights of any third parties. The Promoter has no obligation to credit you as the author of any content submitted and may otherwise do any acts or omissions which would otherwise constitute an infringement of any moral rights you may have as an author of content.
  16. Use of an entrants’ personal information is governed by the City of Swan’s Privacy statement available at www.swan.wa.gov.au.
  17. These Terms of entry will be governed by the laws of the State of Western Australia. Entrants accept the non-exclusive jurisdiction of courts and tribunals of the State of Western Australia in connection with disputes concerning the Competition.
  18. Facebook, YouTube, Instagram, or Snapchat may be used to advertise or promote the Competition. By entering the Competition, entrants agree that the Competition is in no way sponsored, endorsed or administered by, or associated with Facebook, YouTube, Instagram, or Snapchat; and to release Facebook, YouTube, Instagram, or Snapchat from all liability in relation to this Competition. Any questions, comments or complaints regarding the Competition should be directed to the Promoter and not Facebook, YouTube, Instagram, or Snapchat.
  19. If for any reason any aspect of this Competition is not capable of running as planned, including by reason of computer virus, communications network failure, bugs, tampering, unauthorised intervention, fraud, technical failure or any cause beyond the control of the Promoter, the Promoter may in its sole discretion cancel, terminate, modify or suspend the Competition and invalidate any affected entries, or suspend or modify the competition.

  • To go into the drawn, entrants must follow the City of Swan on Facebook and Instagram (@cityofswan) and tag a local business in at least one of our giveaway-related social posts
  • The giveaway is open to community members over the age of 18 except for City employees
  • The closing date to participate in the giveaway is 11.59pm, December 17, 2023 AWST. After this date no further entries will be accepted
  • Winners will be chosen at random using an online random selection tool on December 18, 2023 AWST
  • Winners will be notified by direct message on social media within three business days of the closing date
  • Prizes must be collected from the City of Swan Administration Centre located at 2 Midland Square, Midland 
  • If a winner does not respond or claim the prize within 30 days, we reserve the right to withdraw the prize and pick another winner at random
  • Winners agree that the City of Swan can use their name in any publicity materials related to the giveaway
  • Entry into the giveaway will be deemed as acceptance of these terms and conditions
  • There is 5 x $100 Visa gift cards to be won
  • One entry per person.

Terms and conditions of entry

The Gidgegannup Agricultural Society, in partnership with the City of Swan, is proud to present the Australian Rustic Farm Art Awards™ (ARFAA), an outdoor exhibition of sculptures on display at the 2024 Gidgegannup Agricultural Show. 

Entry requirements

  1. Artists must be Australian residents aged seven or older.
  2. To be considered for exhibition, artists must complete and submit an entry form with details of their sculpture by 11.59 pm AWST, Sunday, September 29, 2024.

Entry considerations

  1. Sculptures must fit within the genre of “farm art", “junk art” or assemblage. This genre describes artworks made from scrap metal, broken-up machinery, timber and other farm-related materials. Please avoid rubber and plastics. 
  2. Artworks must address the 2024 ARFAA theme “Trip to the tip”. Shortlisted artworks will reflect the uniqueness of life in rural Australia in a creative, imaginative way.
  3. The size of your sculpture should not exceed 3m (h) x 2m (w) x 2m (d) and a weight of 500kg. Larger sculptures may be considered at the discretion of the Gidgegannup Agricultural Society ARFAA subcommittee. 
  4. As this is an outdoor exhibition, sculptures must be able to withstand weather elements.
  5. Sculptures will be exhibited on level gravel. The artist must ensure their sculpture is stable.
  6. Sculptures should not be hazardous and must not endanger viewers. 
  7. Artists must be able to deliver and pick up sculptures from the Gidgegannup Showgrounds, 2171 Toodyay Rd WA 6083. Enter via Gate 3 off of Old Coach Road. 
  8. Electricity is not available.
  9. Site visits and installation times will be determined with finalists closer to the exhibition date. 

Entry fee

  1. Artists aged 16 and above must pay an entry fee of $30+GST per sculpture submitted for the exhibition. This fee will be refunded if the artwork is not selected for the exhibition.   

Selection process

  1. Eligible artworks entered will be reviewed by a selection panel with approximately 60 finalists shortlisted for the ARFAA exhibition.
  2. Finalists will be notified by email on Friday, October 4, 2024.
  3. Entrants will retain the intellectual property of the entry, however, the City will have the right to reproduce the entry in all City of Swan Community Calendar related promotions and publications. Entrants will be credited where reasonably possible. All Entrants warrant that their entry content is original, lawful and not misleading and that the Promoter’s use of such content will not infringe the rights (including moral rights) of any third parties.
  4. Finalist and winning entrants will retain the intellectual property of the entry, however, the City will have the right to reproduce the entry in all City of Swan promotions and publications in perpetuity. e.g. Website, reports, advertisements, social media, street banners. Entrants will be credited where reasonably possible.

Awards

  1. Judging will be held during the exhibition from which a minimum of four prizes will be awarded with categories for adults, youth and children, and a local artist award.
  2. Prizes and prize money for each award will be announced in August 2024.

Exhibition sales

  1. Artwork may be for sale and the sale price must be provided by finalists before the exhibition.
  2. A 25%+GST commission will apply to any sculptures that are sold during the exhibition. This commission will support the Gidgegannup Agricultural Society AFRAA subcommittee to deliver future AFRAA exhibitions. 
  3. To receive payment for sold works, artists must invoice the Gidgegannup Agricultural Society for the price of the artwork less the 25% commission.
  4. Artists who do not have an ABN must provide a completed statement by supplier form with their invoice.  
  5. Artists will be responsible for delivering their artwork to its purchaser.

Exhibition details, insurance and security

  1. The ARFAA will be on display 9am-5pm, Saturday, October 26, 2024.
  2. Install will be 9am-6pm, Friday, October 25, 2024.
  3. Deinstall will be 5-7pm, Saturday, October 26, 2024 OR 8am-12noon, Sunday, October 27, 2024.
  4. Sculptures will be handled with utmost care however no liability is accepted by Gidgegannup Agricultural Society for the loss or damage during the install, display and deinstall of the exhibition. The artist may decide to conduct the install/deinstall process independently.
  5. Sculptures will be under 24/7 surveillance from drop-off to pick-up. 
  6. Images of shortlisted artworks will be reproduced for non-commercial purposes of the ARFAA exhibition (including social media and catalogue).

Recap of important dates:

  • Entries open Monday, June 24, 2024.
  • Entries close 11.59 pm AWST, Sunday, September 29, 2024.
  • Finalists notified Friday, October 4, 2024.
  • Installation 9am-6pm, Friday, October 25, 2024.
  • Exhibition on display 9am-5pm, Saturday, October 26, 2024.
  • Awards presentation 3pm, Saturday, October 26, 2024.
  • Deinstallation 5pm-7pm, Saturday, October 26 OR 8am-12noon, Sunday, October 27, 2024.

Ngalak Maali Boodja Kaditj, Whadjuk Moort Noongar Boodjara, Baalap Kalyagool Noyyang, Boodja Kep Moort, Ngalak Kwabaduk Wirn, Kabarli Bworan Kora Kora, Yeyi Ngoongoolong.

The City of Swan acknowledges the Traditional Custodians of this region, the Whadjuk people of the Noongar Nation and their continuing connection to the land, waters and community. We pay our respects to Elders past and present, and their descendants.

Aboriginal artwork by Norlap Creative in partnership with Nerolie Bynder.

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